Events Manager - Contract

Excellence in Manufacturing Consortium is presently seeking a highly organized, proactive, and detail-oriented Event Manager to oversee the planning, execution, and continuous improvement of our robust portfolio of national and regional events. Operating in a full-time remote and/or hybrid contract role, you will serve as a key member of our event operations team, supporting virtual, hybrid, and select in-person events across Canada. This position will require travel.

The ideal candidate thrives in a fast-paced environment, excels at managing multiple moving parts simultaneously, and understands how to deliver high-quality, seamless event experiences that drive member engagement and value.

Responsibilities

Event Strategy & Management

• End-to-End Planning: Manage the complete lifecycle of regional and national events, ensuring timelines, objectives and deliverables targets are met.
• Virtual & Hybrid Execution: Produce and moderate high-quality virtual sessions (via platforms such as Microsoft Teams or Zoom), managing technical setups, breakout rooms, and live Q&A sessions.
• In-Person Logistics: Coordinate logistics for select regional in-person events, including venue sourcing, catering, AV requirements, and on-site vendor management.
• Asset Shipping & Tracking: Oversee the logistics of shipping physical event materials (banners, signage, registration collateral) to venues or field staff across Canada, ensuring timely arrival and return.
• Calendar Management: Maintain and optimize EMC’s extensive national master event calendar to ensure balanced scheduling across regions and topics.

Stakeholder & Speaker Coordination

• Speaker Management: Act as a primary point of contact for industry thought leaders, guest experts, and government partners. Manage briefing sessions, tech checks, and post-event follow-ups.
• Internal Collaboration: Work closely with EMC Consortium Managers, Marketing, Projects and Program Teams to align event content and capture with member needs and funding program initiatives.

Event Marketing & Platform Administration

• Registration Infrastructure: Set up and manage event registration pages, ticketing, and attendee tracking utilizing EMC’s CRM and event platforms.
• Promotion Support: Collaborate with the marketing team to draft event descriptions, promotional copy, and email communication templates to maximize attendance.
• Data & Analytics: Track, analyze, and report on event performance metrics (e.g., registration vs. attendance rates, member feedback scores) to continuously elevate event quality.
• Inventory Control: Track and maintain a centralized inventory of physical event assets (pop-up banners, promotional items, electronic equipment) to ensure items are accounted for, well-maintained, and replenished when necessary.
• Follow Up Communications: Design and execute post-event communication workflows, including delivering “thank you” emails to contributors, distribution of presentation materials or recordings, and deployment of feedback surveys to maintain attendee engagement.

Sponsorship Development & Partner Relations

• Asset Creation: Assist in developing and updating compelling sponsorship packages, pitch decks, and event menu options for national and regional programs.
• Prospecting & Outreach: Identify and research potential corporate sponsors, service providers, and industry partners aligned with EMC’s mission and programmatic activities.
• Fulfillment & Activation (Inbound): Ensure all sponsor deliverables (e.g., logo placement, speaking spots, virtual booths, attendee shout-outs) are flawlessly executed before, during, and after EMC events.
• Sponsorship Management (Outbound): Manage and maximize the value of sponsorships that EMC purchases for third-party industry events. Ensure all contracted marketing assets, logo placements, ticket allocations, and speaking opportunities are successfully leveraged by the EMC team.
• Relationship Management: Maintain proactive communication with existing sponsors to ensure high satisfaction, gather feedback, and encourage multi-event retention.

Financial & Budgetary Management

• Budget Oversight: Develop, track, and reconcile individual budgets for all national and regional events, ensuring initiatives remain cost-effective and within approved fiscal parameters.
• Expense Management: Monitor event-related expenses, including vendor invoices, AV rentals, catering, print production, and cross-country shipping fees.
• Financial Reporting: Provide regular budget-to-actual variance reports and post-event financial summaries to Marketing & Communications Manager, tracking overall event profitability and ROI

Education & Experience

• Experience: 3–5 years of dedicated event management experience, with a proven track record handling both regional and large-scale national events (non-profit, member association, or corporate B2B experience is highly preferred).
• Technical Savvy: Expert-level proficiency with virtual event software (Microsoft Teams, Zoom), CRM platforms (HubSpot preferred), and event management databases.
• Communication Skills: Exceptional written and verbal communication skills. Ability to draft professional event copy and confidently speak/moderate in front of virtual audiences if and when needed.
• Time Management: Superior organizational and multitasking skills; ability to manage dozens of concurrent smaller regional events alongside major national initiatives without losing sight of the details.
• Remote Autonomy: Proven capability to work independently and effectively in a fully remote environment, while maintaining strong collaborative links with a distributed team.
• Language: Fluency in English is required. Professional bilingual proficiency (English/French) is a significant asset for supporting our national scope.

How to Apply:

Those interested in applying for this opportunity should submit a resume outlining your experience, skills, and why you feel you are the best fit for this role at EMC. Please submit your resume and cover letter to Lynn Morris, Human Resource Manager.